Accounting Clerk

Company: Cooperative Energy
Location: Hattiesburg
Posted on: January 15, 2022

Job Description:

Position SummaryResponsible for processing expense reports, preparing miscellaneous billings and scanning accounting documents.Essential Job FunctionsReview invoices to determine if they are non-purchase order related, standard, blanket or contract.Enter invoices into Oracle Accounts Payable system using 3-way match for standard purchase orders. Enter blanket and contract invoices at the header level and email to related individuals for release of payment.Review contract invoices and determine if contractor's tax is applicable. If invoice does not provide detail to determine tax liability, review bid evaluations and quote.Enter recurring monthly invoices.Enter Purchased Power invoices upon receipt of approved Purchases and Sales report. .Scan accounts payable invoices, journal entries, cash receipts and billings into Imagenow document imaging system.Calculate retainage and enter the retention on the invoices and obtain release of retention with supporting documentation.Maintain Excel spreadsheets for Board of Directors and Board committee meetings, create invoices and process accurate and timely payments. Perform monthly and annual reconciliation of payments for 1099 preparation.Processes payments via check, ACH and Paymode X on a daily or weekly basis as needed.Processes supplier maintenance forms to request updates to supplier records to ensure timely delivery of payments.Maintains open communication with all departments to facilitate timely processing of expense reports, payable invoices and receivable billings.Run the Invoice on Hold report to monitor the status of invoices and resolve matching issues between purchase orders and invoices. Work with Supply Chain and the Contract Administrator to resolve release of payment and receiving issues. .Process expense reports through IExpense including, but not limited to, verification of receipts for company purchases, applying tax liability codes and exporting expense reports to the accounts payable module.Monitor the status of unapproved and rejected expense reports and outstanding one card transactions.Prepare miscellaneous billings to customers for all departments including, but not limited to, monitoring billable projects maintained in the projects module for completeness, application of statewide equipment rates maintained by Power Delivery department and analysis of accounts receivable aging report.Assist in the maintenance of the Imagenow document retention module.Enter non-purchase order related invoices including, but not limited to, solar and distributed generation payment requests received from the Wholesale Services area, MISO market and administration fees invoices and Grand Gulf quarterly fuel and monthly operation and maintenance invoices.Record invoices and payments including, but not limited to, wires initiated by finance through the GTreasury module and payment drafts for NRECA pension funds, Miss Department of Revenue use tax and railcar taxes for the State of Alabama.Perform monthly general ledger account reconciliations including, but not limited to, retainage withheld, general payables and receivables.Perform periodic account reconciliations including, but not limited to, turbine inspection costs, repricing penalties and unamortized debt expense.Files annual IRS reporting for Heavy Highway Vehicles.Purchases tags for Cooperative Energy Vehicles.Validates data entered in the vehicle mileage application to ensure accuracy and timeliness for allocation of vehicle expenses.Attend company training classes to gain knowledge of Oracle financial applications and Microsoft Office products.Assist other Accounting areas when needed.Education:High School Diploma/GEDExperience Requirements:4 years Accounting Advanced Record Keeping Experience Or4 years Bookkeeping ExperienceCertifications and Licensures:Successfully pass a security sensitive background screening. RequiredKnowledge, Skills, & Abilities Required:Working knowledge of accounting practices and accepted office procedures.Ability to perform a volume of numerical detail work with speed and accuracy.Knowledge and ability to utilize computerized accounting systems, including Oracle accounts payable and IExpense modules.Ability to manage multiple priorities and projects simultaneously.Capable of working under pressure to meet aggressive deadlines with limited resources.Ability to establish and maintain cooperative working relationships with others.Ability to maintain accurate and organized records and supporting documentation.Proficient in Microsoft Office applications including Outlook, Excel, Word and PowerPoint.Cooperative Energy is an equal opportunity employer. It is Cooperative Energy's policy to provide equal opportunity to all qualified persons, regardless of race, color, age, sex, sexual orientation, gender identity, religion, national origin, veteran status or disability.

Keywords: Cooperative Energy, Hattiesburg , Accounting Clerk, Accounting, Auditing , Hattiesburg, Mississippi