Business Operations Specialist

Company: Fit Recruiting, Inc.
Location: Mobile
Posted on: June 26, 2025

Job Description:

Fit Recruiting is seeking a Business Operations Specialist for a thriving business in downtown Mobile, Alabama. This position is essential to the Business Operations Department, a collaborative administrative support team committed to delivering high-level support across multiple departments to ensure seamless organizational operations. The ideal candidate must be detail-oriented, highly organized, technologically adept, and possess strong communication and teamwork skills. Salary is in the $60K\u2014$70K range, depending on experience, plus company benefits. Duties: Provide comprehensive operational and administrative support to ensure efficient workflows and the successful execution of priorities. Manage complex calendar scheduling, including coordinating logistics for team meetings, organizing recurring check-ins, and overseeing the calendars of various stakeholders. Maintain a well-organized and accurate system for tracking accounts. Prepare and distribute internal communications and team updates. Utilize company systems to extract valuable data for analysis that informs strategic decision-making. Facilitate planning and executing logistics for team meetings and presentations. Prepare, update, and distribute polished materials, including agendas and presentations for account reviews, claims assessments, and prospect meetings. Assist Managing Directors and other Account Team members in coordinating external events such as sponsorship activities, customer outings, or contracted events when applicable. Manage and prioritize various requests and projects to support the strategic objectives of the Managing Directors. Coordinate detailed travel arrangements, including booking airfare, accommodations, ground transportation, and dining reservations. Accurately reconcile and process expense reports bi-weekly, ensuring adherence to organizational policies and timelines. Qualifications: Experience in operations or administrative support in a corporate setting Administrative support in an executive or high-level sales role is a plus Associate’s or bachelor’s degree is preferred, or an equivalent combination of education, training, and experience. Demonstrated expertise in Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Co-Pilot. Possible occasional travel may include overnight trips.

Keywords: Fit Recruiting, Inc., Hattiesburg , Business Operations Specialist, Administration, Clerical , Mobile, Mississippi