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Administrative Assistant

Company: Therapy Management Corporation
Location: Hattiesburg
Posted on: May 3, 2021

Job Description:

Overview

Responsibilities of this position include a wide range of complex administrative support to the Operations Executive Assistant, VP of Operations, and Senior Management Team. Support the company mission, vision and core values in a proactive, ethical, and serving manner and also keeping the three circles of Therapy Management's Hedgehog concept.

Responsibilities

Duties and Responsibilities:

  • Scan, distribute, file documentation within the designated time frame to ensure all records are maintained accurately and are current and up-to-date.
  • Ensure accuracy, timeliness, and organization of facility and patient information in company software systems.
  • Close coordination and support with the Operations Executive Assistant and VP of Operations to manage meetings, calendars, and priority commitments.
  • Screen incoming calls, in-person inquiries, and correspondence and respond independently when possible.
  • Prepare Meeting Agendas and Presentations as needed
  • Facilitate Monthly tactical meetings between VP of Operations and Regional Directors of Operations.
  • Coordinate, organize and prepare presentation materials and event information for a variety of venues.
  • Prepare electronic or written communications as needed on behalf of the Operations Executive Assistant.
  • Collect and distribute data to Senior Level Managers or others as needed or directed.
  • Prioritize and manage multiple projects simultaneously, follow through on issues in a timely manner.
  • Work with third party vendors as needed.
  • Perform duties related to the development office and Operations as needed
  • Other duties as assigned.

Qualifications

Qualifications:

  • High school Diploma or GED.
  • 2 + years experience as an administrative assistant.
  • Strong computer proficiency including Office Suite.
  • Accurate typing and data entry skills.
  • Ability to work and solve problems independently.
  • Ability to multi-task, prioritize and meet deadlines within a team environment.
  • Excellent oral and written communication skills.
  • Excellent organizational and time management skills.
  • Detail oriented
  • Maintain confidentiality.
  • Ability to adapt to changing priorities.
  • Ability to continually promote a positive work environment.
  • Ability to lift 20 lbs.

Keywords: Therapy Management Corporation, Hattiesburg , Administrative Assistant, Other , Hattiesburg, Mississippi

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